How to use e-Archives?

Table of Contents

• About the search in general
• About the Topic Search
  • Japanese Educational Cooperation
  • Education in Japan
  • Worldwide Movement
  • Efforting Organization
• About the Keyword Search
  • Profile Search
  • Full-Text Search
• About the Search by Project
• Facilities for All Search Method
  • Another Search
  • Refine
• List of Search Results
• Detail of Search Result
• Opinion, Question, etc.

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About the search in general

Following three search methods are available. The data contained are same.

• Topic Search
• Keyword Search
• Search by Project

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About Topic Search

The Topic Search is separated in three topics. The data contained in each topic are not same.

• Japanese Educational Cooperation
  Japanese experiences gotten on the educational cooperation until now are intensively gathered.
• Education in Japan
  Educational experiences in Japan which will be useful are gathered.
• Worldwide Movement
  Information on worldwide movement of international educational cooperation and on education in other countries is gathered.

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Topic Search: Japanese Educational Cooperation

For "Japanese Educational Cooperation" of "Topic Search", following three search method are availables.
The data are always for "Japanese Educational Cooperation". Both of them contain the same data.

• Search from cooperation topics
  Specify some criteria for "Topics" on educational cooperation, "Domain" of education and "Grade" of school.
  No need to specify for all of the criteria.
• Search from Area or Country
  By specifying the area or country, you can get informations on a specific country.

Tips : in each case, if you get very few results, please try again by reducing the number of criteria.

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Topic Search: Education in Japan

In "Education in Japan" of Topic Search, Educational experiences in Japan which will be useful for the International Cooperation are gathered.
Select one of topics from each pull-down menu ("Educational Topics", "Domain" and "Grade"), then click "Search". It is not necessary to select topics for all of them.

Tips : in each case, if you get very few results, please try again by reducing the number of criteria.

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Topic Search : Worlwide Movement

In the "Worldwide Movement" of "Topic Search", information on worldwide movement of international educational cooperation and on education in other countries is gathered.
Information are separated into "Wordwide Movement in Educational Cooperation" and "Education in Foreign Countries", in other terms, these two topics are independent. Select one of two.
After selecting one topic, select a world region on the map. country names of selected region are shown in the pull-down menu.
Search can also be done by indicating educational "Domain" or educational "Grade".

Tips : in each case, if you get very few results, please try again by reducing the number of criteria.

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Efforting Organization

After selecting one topic.

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About Keyword Search

Two types of Keyword Search are available.

• Profile Search
  Search information from profiles of each datum. e-Archives looks for corresponding keyword(s) in Title, Author, Abstract, etc. of profile
• Full-Text Search
  Search information from the contents of data file (electronic file, such as PDF format file, MSWord format file, etc.) attached to each datum. e-Archives looks for corresponding keyword(s) in the electronic files. Information without attached data file will not be found by this search method.

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Keyword Search: Profile Search

The page of Profile Search will be displayed as the following image.

• Search procedure

1. Indicate a search field from among "ALL", "Title", "Author", "Abstract" and "Keyword". "ALL" means "Title", "Author", "Abstract" and "Keyword".
2. Input keyword(s) in the right box on the same line.
3. Opstion: input some keywords
   When inputting not only one, but some keywords, select one of logical operators at the right side "AND", "OR" and "NOT". Then repeat the procedures 1 and 2.
   For the logical operators, "AND", "OR" and "NOT" are available. Their function are following.
   • AND search
     Search information containing all of given keywords.
   • OR search
     Search information containing one of given keywords.
   • NOT search
     Search information which does not contain given keywords.
4. Option: attached data file
   For the Profile Keyword Search, the format of attached file you want can be selected. For example, selecting "Doc" allows you to find informations having PDF, MSWord or Text format files. As this function is an option, this procedure can be skipped.
   The types of attached data file are "Doc", "Video", "Image", "PPT", "XLS", "URL" and "None". "Doc" means PDF, MSWord and Text formats; "Video" means WMV and MPEG formats; "Image" means JPEG format. See the detail at "Detail of Search Results".
5. Click the button "Search": start searching

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Keyword Search: Full-Text Search

The page of Full-Text Search will be displayed as the following image.

Full-Text Search is not keyword search for Profile, but for the contens of attached data file. Search information from the contents of data file (electronic file, such as PDF format file, MSWord format file, etc.) attached to each datum. e-Archives looks for corresponding keyword(s) in the electronic files.

The words used for the profile are limited. Attached data file contain much more words. Therefore the Full-Text Search will find more results than the profile search.
On the other hand, information without attached data file will not be found by this search method.

The files that will be looked for are limited to PDF format, MSWord format, Excel format, PowerPoint format and Text format, for the moment.

Search procedure is very simple. Input keyword(s) in "Search Key" box, and click "Search".

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Search by Project

As each project registers their own data, one information never belongs to some projects. "Search by Project" gives the results from the information registered by each project of Cooperation Bases System.
By selecting a project name, a list of "Topic 1" will be given according to the project. And, the list of "Topic 2" will be also given according to the topic selected at "Topic 1".

In the following image, the list of "Topic 1" that will be displayed for "Early Childhood Education" as a name of project is shown.

After selecting the project name, search can be done without selecting "Topic 1" or "Topic 2". In this case, all the informations registered by the selected project will be given.

Tips : in each case, if you get very few results, please try again without choosing "Topic 1".

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Another Search

For "Topic Search" and "Search by Project", a new search can be done at the Search Results List page. This search is not refining search results, but a new search.

The pull-down menu which has been previously used will be displayed at the top of page of Search Results. Select topics of some pull-down menu as usual Topic Search or Search by Project.

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Refine search results

For all searches, the refining search of results is available. e-Archives search keywords from the profiles of found results. This would be useful when you got too much results as a list.

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About results list

At the results list page, each information will be displayed as the following image.

The image at the left hand indicates the Project who have registered the information. Detail of Projects and their correspondences to images can be found at this page.

By clicking on the button "Detail" at the right, the precise information on each datum will be displayed. For displaying and downloading the attached data file, click also on the button "Detail".

The list of results can be sorted. 5 sort methods are available as the following image: access, author, date (new -> old), date (old -> new) and project. Default is "access". Selecting one of them makes automatically sort the result list.

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Detail of search result

The detail of each datum will be displayed like the following image.

To view attached data file, click on the icon indicating the file format.
The following types of icons will be displayed according to the file format.

	PDF format file (pdf) To open this format file, use Acrobat Reader or Adobe Reader of Adobe. It can be freely downloaded from Adobe Site. Click the right image.
	MSWord format file (doc) This format file can be opend by Microsoft Word. Other softwares compatible with MSWord such as StarOfiice, OpenOffice.org, etc. can also open this format.
	Text format file (txt) This format can be opend by Word processor (Word, WordPad, etc.), editor (Notepad, SimpleText, etc.).
	MS PowerPoint format file (ppt) PowerPoint is a presentation software of Microsoft. This type of file can be opend by PowerPoint or by other software compatible with PowerPoint such as StarSuite, OpenOffice.org, etc.
	MPEG format file (mpg, mpeg) MPEG format is a compressed format for movie. It can be opend by Movie software such as Windows Media Player, RealPlayer, QuickTime, etc.
	Windows Media Player format file (wmv) WMV format is a compressed format for movie. It can be opend by Windows Media Player
	JPEG format file (jpg, jpeg) JPEG format is a compressed format for images. It can be opened by Picture Viewer such as Irfanview or by Browser such as Firefox or Internet Explorer.
	URL URL is not an attached file, but the link will be registered as a datum on the e-Archives.

For editting a registerd datum, the ID and password of the person who registered it are necessary.

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Send a Opinion, a Question, etc.

You can send a message to the e-Archives administrator and to the project leader. We cannot reply for all of messages, but we will greatly appreciate it for constructing a user friendly e-archives.

There are two ways to send a message.

• A message about e-Archives in general
  Click the "Send a message" at the right bottom of home page or the e-mail address of "Core center of Cooperation Bases System" at the bottom of each page. The message form will appear.
• A message about a specific information or datum
  After searching, at the page of "Search Results Detail", click the "Send a message about this datum" at the right bottom. The message form for a specific datum like following will appear.